Randstad Administrative Assistant in Cambridge, Massachusetts

Administrative Assistant

job details:

  • location:Cambridge, MA

  • salary:$14.46 - $17.01 per hour

  • date posted:Monday, March 12, 2018

  • job type:Contract

  • reference:24201

job description

Chat with me now! - https://flashrecruit.com/jobs/298820

Job Title: Administrative Assistant I

Job Summary

  • This role is focused on supporting the site affairs team, including handling of some administrative tasks as well as special projects.

  • Tasks include assisting with events (planning, organizing and executing), printing/hanging posters and other various communication materials as well as scheduling of site wide meetings.

Job Responsibilities

  • Manage and coordinate special projects, as required

  • Manage site affairs calendar and inbox

  • Printing of posters/managing supplies

  • Manage office supplies for 3rd floor of KSQ3

  • Maintaining esign, video wall, bulletin boards for communication of events and messaging at the site

  • Support site wide events, including monthly site socials. Attend all events and provide onsite coordination with Conference Solutions i.e., Organize themes, communication, food, advertising, tracking attendance at events

  • Manage locker and ped assignments for Cambridge colleagues

  • Weekly site walkthrough with GO to identify and address open space clutter and submit GO service tickets

  • Oversight for the GuestNet cards

  • Complete approved Social Responsibility funding programs.

  • Shepard completion of all necessary paperwork and contract approval through internal stakeholders.

  • Track budget for funding requests.

  • Manage distribution of the Reward & Recognition programs i.e., Museum of

  • Science tickets, sporting events

  • Taking minutes at Colleague Engagement, Operations team meetings

  • Escort external visitors (as needed)

  • Organize annual 25-year Anniversary Dinner

  • Ability to solve problems quickly and reach a solution that works for the entire team.

  • Demonstrated ability and experience creating, composing and editing written material as needed.

Education & Qualifications

  • Bachelor's with at least 1 year experience

  • Associates with 3 years experience

  • HS Diploma with at least 4-5 years experience

  • Office management, demonstrating expert knowledge and proficiency with general administrative functions (telephone, e-mail etiquette, MS Office, Ariba, cross-site access, GDAS, Travel Connect, supply ordering).

  • Demonstrated ability to work independently


  • Medical, Dental, and Vision Insurance

  • 401K Plan with Company Match

  • Life and AD&D Insurance

Chat with me now! - https://flashrecruit.com/jobs/298820